Team Leader – Site Coordination

Position Summary

The Team Leader – Site Coordination is responsible for managing the daily scheduling and coordination of all on-site activities to ensure that the execution aligns with project time- lines, resource plans, and operational goals. This includes interfacing with subcontractors, design teams, document controllers, procurement and logistics, while maintaining compliance with local regulations and Client’s safety protocols. The role demands a proactive site manager with strong organizational and communication skills in large infrastructure environments.

Key Responsibilities

• Develop and manage daily and weekly site activity schedules in coordination with the site activity manager.
• Coordinate and allocate site resources (manpower, tools, and equipment) to meet project demands.
• Track technical documentation (e.g., test procedures, ITPs, punch lists, warranty letters) and ensure availability to field teams.
• Monitor progress of on-site works, updating schedules and identifying potential delays or conflicts.
• Liaise with subcontractors and vendors to ensure materials and equipment arrive as per the project plan.
• Conduct daily site briefings to communicate priorities, deliverables, and safety procedures.
• Track and maintain documentation of on-site activities, workforce utilization, and deviation logs.
• Define and update the site team structure and resource mobilization schedule in coordination with the Project Manager.
• Ensure all Client and subcontracted resources are compliant with local regulations (work permits, ERB, EWURA, PAU, A1 certificates, etc.).
• Interface with design and documentation teams to ensure readiness of technical documents for field use.
• Attend internal and customer meetings regarding site operations, HSE matters, co-activity planning, and commissioning strategies.
• Support the Project Manager with updates to the event tracker and risk registers for on-site delays or disruptions.
• Report operational risks, highlight opportunities for improvement, and implement contingency plans when needed.

Qualifications & Experience

Education

• Bachelor’s degree in Project Management, Construction Management, Engineering, or a related field.
• Certifications in scheduling or coordination (e.g., Primavera P6, PMP) are a plus.

Experience

• 8–10 years of experience managing on-site activities for large-scale infrastructure projects, particularly in the oil & gas or energy sector.
• Proven expertise in scheduling, site team management, and interface coordination.
• Experience using project management and scheduling tools such as Primavera, Microsoft Project, or equivalents.

Technical Skills

• Strong understanding of site-based coordination for electrical and telecom works.
• Proficient in document tracking, resource scheduling, and punch list management.
• Knowledge of logistics and material tracking in remote site conditions.
• Familiar with project tracking tools, interface registers, and event logs.
• Understanding of installation workflows, commissioning preparation, and interface dependencies.

Personal Attributes

• Highly organized and adaptable in managing dynamic site environments.
• Excellent communication skills for cross-functional coordination and reporting.
• Proactive problem solver with strong attention to detail and follow-up discipline.
• Able to manage pressure, meet tight deadlines, and work collaboratively with multicultural teams.

Preferred Additional Qualifications

• Previous international experience, particularly in developing countries or remote field sites.
• Familiarity with Client Electric systems and documentation practices.
• Working knowledge of HSE regulations in industrial oil & gas settings.
• Language skills in French or Swahili considered a strong asset.

Work Conditions

• Field-based role in a remote site setting, requiring use of PPE and adherence to strict HSE standards.
• Requires extended work hours during peak installation and commissioning periods.
• Coordination with multiple stakeholders across different countries and time zones.
• Exposure to high-stress operational phases and critical path delivery windows.

HOW TO APPLY

Submit your CV to People@peoplebrand.co.ug