HR & Administration Officer

JOB PURPOSE: Purpose: Responsible for supporting the effective and efficient management of the organization’s human resources and administrative functions. This role ensures compliance with HR policies, provides support in recruitment, employee relations, performance management, training and handles day-to-day administrative duties to ensure smooth office operations.

RESPONSIBILITIES:

• Participate in   the recruitment process by preparing notices and advertisements for vacant positions, Short listing candidates as per the required qualification ,arrange  for interviews, issue appointment letters and  perform background checks/pre employment screening of all successful candidates.
• Responsible for carrying out staff induction for all new staff and completing the on-boarding process (ID cards, access cards, email etc) in order to ensure that staff settle into employment as quickly as possible.
• Track and monitor staff probation, contract expiry and notify the respective managers to take the necessary actions so as to ensure that all employees have been confirmed in employment & have  valid contracts.
• Ensure a comprehensive   and up to date Employee record Maintenance for physical files as well as electronic data base like payroll, medical scheme e.t.c.
• Support and coordinate the development of Job descriptions for vacant   and new positions with Head of HR and other head of departments.
• Make a follow up on performance management by ensuring all employees performance contracts and appraisal forms are filled in the employee’s personal files.
• Coordinate the delivery and reporting of training programs by liaising with the trainers & trainees , preparing training venues, tracking attendance and preparing monthly reports on all training programs.
• Responsible for overall company leave management  by  monitoring leave clearance and preparing monthly leave status reports for management and staff information .
• Monitor employee attendance and prepare staff attendance reports
• Assist in resolving employee relations issues and disciplinary matters.
• Prepare HR-related reports as required (headcount, turnover, training logs, etc.).
• Initiate and coordinate programmes to promote a positive workplace culture and employee engagement.
• Manage office supplies and inventory; ensure timely procurement and restocking.
• Maintain up-to-date records of company assets and ensure proper usage.
• Organize and support internal meetings, events, and documentation.
• Monitor compliance with health and safety regulations to ensure a safe and conducive working environment and log any breaches thereto.
• Perform any other

SKILLS & QUALIFICATIONS

• Bachelor’s degree in Human Resource Management from a reputable University.
• A post graduate diploma in Public Administration, Business Administration or Law is an added advantage.
• 2 years experience in human resources
• Experience in a hotel or hospitality setting is an added advantage.

Interested candidates should email their CVs and academic papers to People@peoplebrand.co.ug