Closing on: May 5, 2025

REPORT TO: General Manager

DEPARTMENT OF: Accounts (Finance)

OVERALL OBJECTIVES

To be responsible for the Hotel’s Accounting and financial management requirements
Managing the accounts department that is also inclusive procurement and stores.
To provide the General Manager and management team with meaning full and timely information on the status of the hotel’s performance
To assist proactively with cost containment, revenue enhancement, profit improvement opportunities and safe guarding of the company assets.

MAIN DUTIES

Records

To maintain proper and complete accounting records of the hotel
To ensure that the accounts, records and transaction of the hotel are accurate and correct at all times

Safe guarding assets

To implement all necessary controls to safe guard the assets of the hotel

Financial reports and policies

To prepare and interpret the financial statements and reports of the hotel.
To set or revise financial policies when necessary

Management and Information

To provide financial information to management as tools for maximizing profits and planning for future .Reports which should stimulate management action

Budget and forecast

To compile together with the executives budgets and forecasts covering all activities of the hotel
To compile treasury / cash flow forecasts for the business

Controls and procedures

To ensure that the established controls and procedures in respect of the controller’s areas of responsibility are being complied at all times.
To detect and prevent any fraud in the hotel

Electronic data processing systems

To ensure that the hotel’s computer system and their software are fully utilized well safe guarded and properly maintained
To implement future changes /additions to the electronic data processing systems of the hotel

Cashiers
To ensure that there are at all times proper procedures and controls for the cashier and cashiers in the hotel.
Purchasing, receiving and stores
To ensure that there are at all times proper procedures and controls for purchasing, receiving, stores and requisition

Stock takes

To ensure that physical inventories of all supplies are being taken on a monthly basis and all of operating equipment on monthly basis.

Credit and collection

To ensure that the hotel complies with the established credit and collection procedures, with particular attention to front office , group and meetings / banqueting processes

Expenditure

To check and approve expenditures ( via purchase requests ,expenditure approval forms and purchase orders in accordance with established procedures

Payments

To approve and sign payments in accordance with established procedures.

Bank accounts

To ensure that bank account statements are checked regularly
To ensure that bank accounts are reconciled each month

Income audit

To ensure that all revenue due to the hotel is properly accounted for and reconciled

Receivables

To ensure that all the receivables are collected within the hotel’s credit periods

Accounts payable

To ensure that payments are made for all goods and services on timely basis
To ensure that all payments are adequately supported by documentation, properly coded and properly authorized
To ensure that suppliers’ accounts are reconciled to the hotel’s records on regular basis

Payroll

To ensure that the payments are properly calculated, authorized and paid on timely basis to employees.
To ensure that statutory obligations are met.

Inventories

To ensure that proper records are kept for all inventory items and to set up the stock levels

VAT

To ensure that payments and returns are made accurately and on timely basis to customs and excise in respect of Value Added Tax
To ensure compliance is continuous and that returns are appropriately kept for inspection by external bodies

General ledger

To oversee that all revenue and expenditure are properly recorded in the general ledger
To ensure that the float of the general cashier is verified daily.

Employee matters

To manage the staffing of the accounting, credit, purchasing and systems departments, liaising closely with the hotel‘s personnel and training manager.
Staffing management involves the selection, employment, supervision and transfer, review, promotion and dismissal (with due cause) of individuals within the above mentioned departments.
To implement appropriate training programs in conjunction with the personnel and training manager and develop departmental trainers in the department.

To maximize productivity and morale by setting goals, providing clear guidelines and by developing team spirit to achieve the overall goals and objectives

Working with Finance and Managing Director

Should ensure that financial decisions are discussed and approved by they financial Director before forwarding them to Management, Managing Director or Chairman

The following areas will be the responsibility of the accountant with assistance of the Finance Director

Banks loans and Borrowing
Insurance renewals
Property taxes
Licenses
Rental of space
Auditors (external and internal)
Corporation tax

Key Skills Required:

Financial Management: Proven ability in budgeting, forecasting, cash flow management, and financial reporting.
Hospitality Expertise: Strong understanding of hotel operations, revenue management KPIs (e.g., RevPAR, ADR), and departmental cost structures.
Analytical Proficiency: Skilled in data analysis and business intelligence tools to support decision-making.
System Knowledge: Experience with PMS and POS systems (e.g., Opera, Micros) and ERP/accounting platforms (e.g., SAP, Oracle).
Internal Controls & Compliance: Strong grasp of regulatory requirements and implementation of robust financial controls.
Leadership & Communication: Ability to lead finance teams, collaborate cross-functionally, and present insights to senior stakeholders.

To apply,email to: people@peoplebrand.co.ug