Procurement Officer

Kenya, Nairobi
Type: Full time
Sector: Human Rights
JOB TITLE: Procurement Officer 
REPORTS TO: Head of programs For: Supervision & support on procurement activities.



To effectively execute the procurement of goods and services in a timely and competitive manner  so as to ensure quality control, value for money  and timely delivery of program activities as per project plan.



 Program Execution

·        In line with the coalition work plan, facilitate the overall implementation of the annual procurement plan.

·        Implements sound, cost-effective strategies for the purchase of equipment, goods and services.

·        Maintaining good supplier relationships with suppliers and negotiates contracts to ensure competitive pricing and value for money.

·        Participates in preparation of bid specifications and circulation of bid documents to prospective suppliers with a request for quotation.

·        In liaison with the procurement committee, receives Request For Quotations and evaluate them against bid specifications to qualify suppliers that meet the specifications.

·        Works with the procurement committee to conduct due diligence on all suppliers and ensure that they meet the compliance requirements.

·        coordinate the communication to all successful suppliers and ensures update of the pre-qualified supplier database.

·        Coordinate the ordering of goods and services and ensure timely delivery as per agreed contract terms.

·        Communicate with management regularly regarding the status of procurement items against the project timelines & requirements.

·        Works closely with the company legal representatives to make sure that supplier contracts and terms are favorable.

  • Works with the head of programs to maintain procurement policies and procedures, builds awareness of the policies and ensures compliance of the same.
  • Developing risk management procedures to mitigate procurement losses arising out supply contracts and agreements, product pilferage, damage, fire and all other risks.
  • Prepares and submits monthly and quarterly procurement reports to the coalition management.
  • Track and report key functional metrics to reduce expenses and improve effectiveness.
  • Collaborate with key persons in each department so as to ensure clarity of the specifications and expectations of the company.
  • Control spend and build a culture of long-term saving on procurement costs.

 Grants Support

  • Work in collaboration with colleagues in preparing and consolidating procurement items in line with the project proposals.
  • Ensure effective grants management through timely procurement of equipment, goods and services in line with the specific project requirements and timelines.
  • Perform other job-related duties as assigned.




  • Management Team: Coordination and consolidating the Procurement Plan and reporting.
  • Staff: Guidance on procurement activities


  • Suppliers
  • Regulators 

·        Bachelor’s degree in Procurement, supply chain or related discipline

·        Minimum of two years of professional experience in procurement, logistics management

·        CIPS Certification is an added advantage. 



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